Data collection

General

In the operation of real estate, different costs are incurred that relate to different components and facilities, where a distinction is made between basic and tenant improvements. Depending on the billing model and role constellation, cost responsibility lies with the owner or the tenant. In order to make data entry as simple as possible and at the same time ensure high data quality, different data entry schemes are offered. This allows a data supplier to enter the cost data individually adapted to his role.

All data is important. However, only a reduced amount of "must have" data is required for the integration of data into the benchmark. The more data that is collected, the more precise evaluations can be provided to the data supplier. Data providers who collect more data benefit through better analyses and evaluations.

Schemes for data collection

The data for the FM Monitor is collected with the help of a data entry sheet. A suitable collection scheme is selected based on the individual initial situation of a data supplier. The diagram shows the available schemas. Only one scheme is needed for data collection.

Entry sheet

The data entry sheet can be used to enter data in a structured way.

The data entry sheet is structured as follows:

  • Home: Instructions and explanation on how to collect the data
  • General information: Information on contacts of the data provid
  • Property master data: Master data of properties already recorded in previous years. These can be supplemented with any new properties in the portfolio.
  • OC (Owner costs): Data entry sheet for the owner costs of the properties (schedule 3)
  • SC (Service charges):Property service charge entry sheet (schedule 3)
  • DTC (Direct tenant costs): Data entry sheet for the tenant costs of the properties (schedule 3)
  • OC + SC (Owner costs und Service charges): Entry sheet for the case that owner costs and ancillary costs are only available in summary form (schedule 2a)
  • SC + DTC (Service charges und Direct tenant costs): Data entry sheet for the case that service charges and tenant costs are only available in summary form (schedule 2b)
  • FC (Full costs): Entry sheet for the case that owner costs, service charges and direct tenant costs are only available in summary form (scheme 1)
  • E1 to E11 (explanations): Explanation sheets linked to the previous pages

Support Scheme Choice

If there is uncertainty about which schema to apply to the existing data, this flow chart the answer to the question about the correct scheme. Only one scheme needs to be filled in at a time.