Calculating the optimal number of employees for the management of a real estate portfolio

Your resource requirements, i.e. the optimal number of employees for the management, administration and operation of your real estate portfolio, depend on various factors. With pom+quanto we ensure a tool-based, analytical calculation of the optimal utilisation, taking into account the maturity of your company, the size and structure of your portfolio and your make-or-buy strategy.

Our solution

  • Preparation and plausibility check of the data basis
  • Elicitation and consideration of the production model (ACTUAL and/or TARGET)
  • Creation of an evidence-based foundation for quantitative organisational development (FTE estimation by function, e.g. portfolio management, asset management, management, etc.)

In recent years, the demands on real estate management have changed significantly. The legal requirements as well as the increasing expectations of investors, tenants and users lead to an ongoing professionalisation in portfolio, asset, property and facility management. The size, technical age and composition of the real estate portfolio and the expected service level influence the financial and human resources required for the operation and further development of the portfolio. For example, locations that are far away from each other require more administrative effort than properties that are close to each other.

The required own human resources are determined by the degree of outsourcing ("make or buy") and by the digital maturity level and taken into account in the calculation. The resource calculation tool "pom+quanto" takes these input factors as well as your portfolio characteristics into account and calculates the optimal number of full-time employees. The detailed analysis of the calculation can be used to optimise existing workflows and make fact-based decisions.

Furthermore, pom+quanto can also be used to optimally design the client's organisation for refurbishment and development projects. Based on the planned project volume and the complexity of the building project, the calculator calculates the typical planning effort on the client's side in all relevant SIA phases from strategic planning, studies, preliminary projects, project planning and execution to commissioning. This calculation is based on well-known fee models of the leading professional associations (SIA and KUB) and the leading public sector real estate bodies in Switzerland.

The resource calculation tool pom+quanto combines several models and is designed in such a way that initial useful statements can already be made with minimal facts based on the building insurance value. Additional data such as the year of construction and the technical age, the standard of fit-out, the degree of technology, the area tree, the tenant profile, the rental or utilisation income and the service level help to refine the calculation through the calculation model and to determine with accuracy the optimal internal or external resources for the portfolio and the targeted service level.

In another dimension, the maturity of the organisation's management system can also be taken into account and additionally calculated for the adjustment of internal resources. Mature organisations with a lean management system and efficient processes require significantly fewer resources for the same output (service level) than sluggish and less standardised organisations.

Your contact persons

Martin Diem

Director Bern



Location Bern

Reto Cajacob

Director Basel

Dipl. electrical engineer FH, IMBA

Location Basel

Fabio Staub

Senior Consultant

M.Sc. CBS in Business Data Science

Location Zurich